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administrative specialist
Posted on July 20, 2024 by Employer details 7thLIC Inc
Job details
Education: College/CEGEP. or equivalent experience. Work setting: Primary industry. Relocation costs not covered by employer. Willing to relocate. Newsletter. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Open and distribute mail and other materials. Record and prepare minutes of meetings, seminars and conferences. Schedule and confirm appointments. Answer telephone and relay telephone calls and messages. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Order office supplies and maintain inventory. Arrange travel, related itineraries and make reservations. Greet people and direct them to contacts or service areas. Set up and maintain manual and computerized information filing systems. Type and proofread correspondence, forms and other documents. Conduct research. Perform data entry. Provide customer service. Work with the marketing department to understand and communicate marketing messages to the field. Maintain and manage digital database. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Supervise office and volunteer staff. Prepare subject material for presentation according to an approved curriculum. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.). Develop marketing plans. Respond to users experiencing difficulties with computer. Respond to requests for help and information from Website visitors and Website designers. Plan, organize, direct, control and evaluate daily operations. Assist with the planning and development of travelling exhibitions and special events. Supervision: 3-4 people. Computer and technology knowledge: Google Docs. Microsoft Visio. Sage Accounting Software. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. Social Media. Accounting software. MS Office. Quick Books. Adobe Acrobat Reader. Google Drive. LinkedIn. WordPerfect. Electronic mail. Website creation and management software. Area of specialization: Correspondence. Reports and records. Contracts. Invoices. Charts, tables, graphs and diagrams. Project management. Business process management. Facility management. Transportation/travel information: Willing to travel. Work conditions and physical capabilities: Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail. Repetitive tasks. Large caseload. Work with minimal supervision. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Experience: 2 years to less than 3 years. Other benefits: Learning/training paid by employer. Other benefits. Paid time off (volunteering or personal days). Team building opportunities. Variable or compressed work week.- LocationSaint John, NB
- Workplace information On site
- Salary$16.50HOUR hourly / 30 hours per week
- Terms of employment Permanent employmentFull time
- Day, Flexible Hours
- Start dateStarts as soon as 2024-11-04
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #3007936
Overview
Languages
English
Education
- College/CEGEP
- or equivalent experience
Experience
2 years to less than 3 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Primary industry
- Relocation costs not covered by employer
- Willing to relocate
- Newsletter
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Open and distribute mail and other materials
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Maintain and manage digital database
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
- Prepare subject material for presentation according to an approved curriculum
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Develop marketing plans
- Respond to users experiencing difficulties with computer
- Respond to requests for help and information from Website visitors and Website designers
- Plan, organize, direct, control and evaluate daily operations
- Assist with the planning and development of travelling exhibitions and special events
Supervision
- 3-4 people
Experience and specialization
Computer and technology knowledge
- Google Docs
- Microsoft Visio
- Sage Accounting Software
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Social Media
- Accounting software
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- WordPerfect
- Electronic mail
- Website creation and management software
Area of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Charts, tables, graphs and diagrams
- Project management
- Business process management
- Facility management
Additional information
Transportation/travel information
- Willing to travel
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Other benefits
- Learning/training paid by employer
- Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
- Variable or compressed work week
Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.
Advertised until
2024-09-17
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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