office administrator
Posted on
October 07, 2024
by
Employer details
West-Can Seal Coating
Job details
*Full-Time Office Administrator, West-Can Seal Coating Inc. - Didsbury, AB*
*Job Overview*
This position reports to Office Manager/Payroll Specialist and has frequent contact with project superintendents/admins, safety, payroll, HR, Accounting, and other administrative staff; the Office Administrator (OA) plays a pivotal role in providing exceptional customer service and support to both the office and field operations, your responsibilities will be diverse and impactful.
Your day-to-day responsibilities will include but not limited to:
* Perform administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
* Handle all incoming and outgoing mail/deliveries.
* Answer phone calls/take detailed messages for every call.
* Responding to internal and external inquiries in a timely manner.
* Preparing and distributing correspondence, reports, spreadsheets, and other documentation.
* Organizing and maintaining records and filing systems.
* Scheduling appointments, arranging travel, and maintaining calendars to support office and field operations.
* Establishing and maintaining office procedures.
* Ordering office supplies, forms, business cards.
* Providing support to other administrative related projects or duties as required.
* Misc. errands and internal tasks (scanning, faxing, filing, etc.).
* Schedule and conduct internal maintenance appointments (internet, plumber, electrician, etc.).
* Managing various service providers related but not limited to, utilities providers and other services related to the office managing.
* All internal troubleshooting.
* Provide administrative support to both West-Can Seal Coating Inc. and Western Asphalt Products.
As our ideal candidate, you are?
* A strong communicator; you clearly express your thoughts in conversation and in written communication.
* Cooperating with team members in an open, positive, and respectful manner.
* Creating trusting and successful working relationships.
* Setting clear, measurable, and achievable goals.
* An active listener; you seek to understand and listen to others in a non-judgmental way.
* Detail oriented; you focus on detailed accuracy when dealing with a high volume of work.
* A Team Player; ability to work in team office environment as well as self-driven with the ability to work both independently and with minimal supervision.
* Organized; you effectively manage your time while balancing multiple priorities.
*Essential Requirements*
* Reliable and responsible with the ability to handle sensitive and confidential information.
* Basic understanding of differences and relations between suppliers, customers, business expenses, etc.
* Excellent telephone, verbal, and email communication.
* Strong organizational and multitasking skills.
* Staying current with technical job skills.
* Technically efficient in all Microsoft Office applications as well proficient in Gmail and Google Workspace with the ability to learn new software programs easily.
*Preferred Requirements*
* Diploma or Certificate in Office Administration or Accounting is preferred.
* Previous experience in an office or administrative role in construction field is preferred.
*Work Conditions*
*This is NOT a remote position*, you will be primarily working in an office setting during regular business hours, Monday to Friday 8AM ? 5PM. Overtime may occasionally be required. Ability to thrive in fast-paced environment with tight deadlines especially during ?peak season? (May through October) is essential.
*Category*
Member of the Administrative Team.
*Compensation Information*
* Commensurate with education and experience.
* Co-paid Health Benefits and RRSP matching after three months.
* Paid Vacation Days.
*For more information about West-Can Seal Coating and Western Asphalt Products, please visit:*
Please submit your resume along with a cover letter detailing your relevant experience to be considered for this position.
Job Types: Full-time, Permanent
P
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LocationInnisfail, AB
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Workplace information
On site
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Salary$52,000 to $58,000YEAR annually
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Terms of employment
Permanent employmentFull time
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Starts as soon as possible
- vacancies
1 vacancy
- Source
indeed.com
#9477460189
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