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office administrator
Posted on October 08, 2024 by Employer details Envelopro
Job details
*Job Posting: Office Administrator/Executive Assistant* We are seeking a highly organized, detail-oriented, and proactive *Office Administrator/Executive Assistant* to join our rapidly growing roofing and siding company. This position requires a versatile individual who can handle a wide range of administrative tasks, support staff, and manage the office's day-to-day operations, all while assisting the CEO with executive functions. *Responsibilities:* * *Calendar & Scheduling Management*: Prioritize and coordinate the schedules of the CEO and project crews to ensure efficiency. * *Phone & Client Correspondence*: Answer phone calls in a professional manner, liaise with clients and suppliers, and provide exceptional customer service. * *Software Management*: Utilize and manage industry-specific software for project tracking, timekeeping, and communication. * *Executive Support*: Assist the CEO with dictation, task tracking, and managing day-to-day tasks. * *Meeting & Travel Coordination*: Organize meetings, appointments, and travel arrangements for staff as needed. * *Data Entry & Cross-Referencing*: Ensure data accuracy in reports, track employee hours, and perform basic bookkeeping using QuickBooks or similar software. * *File Management*: Maintain organized, accurate files and records, both digitally and physically. * *Human Resources Support*: Assist with onboarding, employee record maintenance, and general HR tasks. * *Office Supplies & Vendor Relations*: Manage office inventory and vendor relationships to ensure smooth office operations. * *Training Support*: Help develop and implement staff training programs to improve team performance. *Experience & Skills:* * Previous experience in office administration or a similar role is preferred. * Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. * Excellent verbal and written communication skills, with confidence in handling phone calls and client interactions. * Proficiency with Microsoft Office Suite, QuickBooks, and industry-specific software (training provided if necessary). * Ability to work independently, problem-solve, and take initiative in a fast-paced environment. * Attention to detail, with a focus on accuracy and efficiency. * Familiarity with time management, scheduling, and data entry practices. *Why Join Us?* * Competitive compensation based on experience. * Opportunities for growth in a fast-growing company. * Collaborative and supportive work environment. * The chance to make a significant impact in the operational success of the business. Important Key Criteria: * *Strong Attention to Detail*: The ability to catch small errors and ensure accuracy in scheduling, data entry, and reporting. * *Effective Multitasking*: Capable of managing multiple tasks simultaneously without losing focus, especially in a fast-paced environment. * *Excellent Time Management*: Able to prioritize tasks efficiently, ensuring that deadlines are met and schedules run smoothly. * *Problem-Solving Skills*: Ability to think critically and address challenges independently, offering solutions when issues arise. * *Strong Communication Abilities*: Comfortable speaking directly with clients, vendors, and team members over the phone or in person, and confident in written correspondence. * *Adaptability*: Willing and able to learn new software, systems, and processes quickly and adapt to evolving business needs. * *Customer-Centric Approach*: A focus on customer satisfaction, with the ability to handle inquiries and complaints professionally and empathetically. * *Team Player*: Willing to collaborate with other staff members and provide support across various departments when needed. * *Tech-Savvy*: Comfortable with modern office software (Microsoft Office Suite, QuickBooks) and willing to learn industry-specific programs. * *Discretion and Confidentiality*: Able to handle sensitive information with discretion, especially in HR-related tasks o- LocationTruro, NS
- Workplace information On site
- Salary$41,600YEAR annually
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9478604712
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