Discover jobs
Job Search
administrative assistant
Posted on November 21, 2024 by Employer details Linear Transfer Automation Inc.
Job details
The Administrative Assistant is a cross-functional role, responsible for performing all accounting functions in areas of Accounts Receivable and Accounts Payable, data entry and related duties. The Administrative Assistant will also administer sorting and filing documents after posting, and any other accounting transactions related to A/R and A/P management. The position involves diplomatic interaction with customers and vendors to provide billing information and support to facilitate swift payment of invoices. Receptionist duties and travel coordination during work hours and on-call after hours will also be covered by the Administrative Assistant. *Role and Responsibilities * · Assist the Controller as requested. · Vendor invoice reconciliation and entry. · Arrange for payment of outstanding and late accounts; escalate transfer to proper authorities as necessary. · Recognize improper billing through research and rectify if possible. · Maintain accurate customer and vendor files with all applicable correspondence and report to Management on status as required. · Ensure the strict confidentiality and privacy of financial transactions as they relate to the organization and its customers/vendors. · Corporate Credit Card reconciliation and payment. · Track and manage weekly employee expenses. · Receptionist duties, answering door, pick up mail. · Travel arrangements for employees and on-call rotation duties. · Coordinating, organizing and maintaining the office filing room, storage and copier areas, maintain boardrooms. · Assist Purchasing and Materials Management as requested. *Core Competencies * · Customer/Vendor Focus · Communication · Teamwork · Quality Orientation · Problem Solving · Accountability and Dependability · Ethics and Integrity *Qualifications and Education Requirements* · High School Diploma or GED required. · Business Diploma an asset. · 2+ years of accounting experience preferred. · Demonstrated ability to accurately calculate, post, correct, and manage accounting records. · Must possess a high level of moral judgment for handling confidential information and monetary transactions. · Able to perform simple to moderate account reconciliations. · Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts. · Effective attention to detail and a high degree of accuracy. · Strong work ethic and positive team attitude. · Excellent teamwork and team-building skills. · Able to effectively communicate both verbally and in writing. · Strong problem-solving identification and problem-resolution skills. · High level of proficiency with Microsoft Office productivity suite. · Proficient in ERP and Accounting systems software · Criminal Record Check Job Type: Full-time Pay: $23.00-$24.00 per hour Expected hours: 40 per week Additional pay: * Overtime pay Benefits: * Casual dress * Company events * Dental care * Extended health care * Life insurance * On-site parking * Paid time off * Tuition reimbursement Schedule: * 8 hour shift * Monday to Friday * On call * Weekends as needed Education: * Secondary School (preferred) Experience: * accounting: 1 year (required) * Administrative experience: 1 year (preferred) Language: * Mandarin (preferred) Work Location: In person Application deadline: 2024-12-24- LocationBarrie, ON
- Workplace information On site
- Salary$23.00 to $24.00HOUR hourly
- Terms of employment Full time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9536680001
Important notice: This job posting has been provided by a partner site. Job Bank is not responsible for this content.
Report a problem with this job posting
- Date modified: