Job description Special Assistant in the Outaouais Region

Find out what work is like for a special assistant in Canada. This work description is applicable to all Executive assistants (NOC 12100).

Executive assistants

Description

Executive assistants coordinate administrative procedures, public relations activities and research and analysis functions for members of legislative assemblies, ministers, deputy ministers, corporate officials and executives, committees and boards of directors. They are employed by governments, corporations and associations.

Work week duration

Executive assistants usually work between 35 to 40 hours per week.
Between 35 to 40 hours

Job duties

Here are some of the main activities and tasks that Executive assistants have to perform, and some of the physical demands they involve:

  • Establish and coordinate administrative policies and procedures for officials, committees and boards of directors
  • Analyze incoming and outgoing memoranda, submissions and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees and boards of directors
  • Prepare agendas and make arrangements for committee, board and other meetings
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors to discuss issues and assess and recommend various courses of action
  • Liaise with departmental and corporate officials and with other organizations and associations on behalf of executives, committees and boards of directors.

Physical demands Help - Physical Demands

  • Sitting
  • Handling material manually
  • Making repetitive motions

Physical demands

Physical demands are the physical activities that the job requires the worker to do. Physical demands are selected according to the likeliness that workers will have to perform them for at least half of the time they spend at work.

Workplaces and employers

Here are the typical workplaces where Executive assistants are employed and some of their main characteristics:

  • Associations
  • Corporations
  • Governments

Work environment Help - Physical Work Environment

  • Indoors, environmentally controlled

Physical proximity from others Help - Physical proximity from others

  • Somewhat close (e.g. share office)

Work environment

The work environment refers to the physical setting in which people work. The characteristics and conditions of the work environment are selected according to the likeliness that workers will be exposed to them at least once a week.

Physical proximity from others

Physical proximity from others refers to the physical distance between individuals in the workplace. The likeliness that the job requires to perform tasks while being physically close to other people is rated on a scale with 3 levels: "Somewhat close", "Close" and "Very close".

Related job titles

Here are some other related job titles that are found in the same occupational category (NOC 12100), and a list of similar occupations:

  • committee clerk
  • corporate secretary
  • executive assistant
  • legislative assistant

Similar occupations Help - Similar occupations

Similar occupations

This section lists other occupations that are part of the same broad occupational category as Executive assistants in the National Occupational Classification (NOC). These occupations involve similar core qualifications but involve different responsibilities. To see more similar occupations, use the Job Transition Tool.

Sources Occupational and Skills Information System & National Occupational Classification

Labour Market Information Survey
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