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special events coordinator
Posted on March 20, 2025 by Employer details Niagara Folk Arts Multicultural Centre
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year. or equivalent experience. Tasks: Develop risk management plans. Inspect and select sites. Prepare, present and manage budgets. Develop sponsorship, partnership or fundraising programs. Review bids and negotiate costs. Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services. Arrange for production or purchase of promotional products. Arrange for shipping, receiving and storage. Assist in site selection and attend to related details. Co-ordinate and monitor conference and meeting activities and attend to related details. Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events. Implement registration systems. Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment. Plan and arrange for accommodation and transportation services. Plan schedules, goals and objectives. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.). Plan for VIP arrangements. Plan for traffic and crowd control and security. Develop policies and procedures and attend to other management responsibilities. Prepare final financial and other reports. Manage Event Logistics. Supervision: 1 to 2 people. More than 20 people. Certificates, licences, memberships, and courses : Special events co-ordinator/manager certification. Computer and technology knowledge: MS Excel. MS Office. MS Outlook. MS PowerPoint. MS Word. MS Windows. Area of work experience: Community service organization. Sports and entertainment facilities. Security and safety: Criminal record check. Transportation/travel information: Valid driver's licence. Own vehicle. Own transportation. Work conditions and physical capabilities: Attention to detail. Work under pressure. Tight deadlines. Fast-paced environment. Own tools/equipment: Cellular phone. Personal suitability: Accurate. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Organized. Team player. Time management. Resourcefulness. Ability to multitask. Screening questions: Are you available for the advertised start date?. Are you currently legally able to work in Canada?. Are you willing to relocate for this position?. Do you currently reside in proximity to the advertised location?. Do you have previous experience in this field of employment?. Do you have the above-indicated required certifications?. Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?. What is the highest level of study you have completed?. Experience: Experience an asset. Workplace information: Hybrid. Other benefits: Free parking available. Team building opportunities.- Location85 Church Street.St. Catharines, ONL2R 3C7
- Workplace information Hybrid
- Salary$3,599 to $3,600YEAR annually (To be negotiated) / 209 hours per year
- Terms of employment Term or contractPart time
- Day, Evening, Night, Weekend, Flexible Hours, To be determined
- Start date: 2025-04-04 End date: 2025-06-14
- Benefits: Other benefits
- vacancies 1 vacancy
- Source Job Bank #3262250
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
Experience
Experience an asset
Hybrid
Work must be completed both in person and remotely.
Responsibilities
Tasks
- Develop risk management plans
- Inspect and select sites
- Prepare, present and manage budgets
- Develop sponsorship, partnership or fundraising programs
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Arrange for production or purchase of promotional products
- Arrange for shipping, receiving and storage
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Implement registration systems
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan schedules, goals and objectives
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for VIP arrangements
- Plan for traffic and crowd control and security
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
Supervision
- 1 to 2 people
- More than 20 people
Credentials
Certificates, licences, memberships, and courses
- Special events co-ordinator/manager certification
Experience and specialization
Computer and technology knowledge
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
Area of work experience
- Community service organization
- Sports and entertainment facilities
Additional information
Security and safety
- Criminal record check
Transportation/travel information
- Valid driver's licence
- Own vehicle
- Own transportation
Work conditions and physical capabilities
- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
Own tools/equipment
- Cellular phone
Personal suitability
- Accurate
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
- Time management
- Resourcefulness
- Ability to multitask
Benefits
Other benefits
- Free parking available
- Team building opportunities
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Advertised until
2025-04-03
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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